Administration & Office Support

Main Track Transport Pty Ltd is seeking a Contract Administrator to join its team. The successful candidate will administer, review and maintain contracts and related documentation across transport and logistics operations. You will work with management, customers, suppliers, contractors and operational teams to ensure contractual obligations, variations, documentation and reporting are managed accurately and efficiently. <h3>Benefits</h3><ul><li>Join an established Australian family-owned transport business.</li><li>Full-time position based in Forest Lake, Brisbane.</li><li>Exposure to contracts, commercial operations, suppliers and contractors.</li><li>Supportive professional working environment.</li><li>Opportunity to develop your career in transport and logistics.</li><li>Varied role combining contract administration and operational support.</li></ul> <h3>Task & responsibilities</h3><ul><li>Developing, reviewing and negotiating variations to contracts, programs, projects and transport and logistics services.</li><li>Responding to inquiries and resolving problems concerning contracts, programs, projects, logistics and transport services provided, and persons affected.</li><li>Managing paperwork associated with contracts, programs, projects, and logistics and transport services provided.</li><li>Working with Project Managers, owners and other relevant parties to ensure that contract, project and logistics and transport service goals are met.</li><li>Advising senior management on matters requiring attention in relation to contracts, programs, projects and logistics and transport services, and implementing their decisions.</li><li>Overseeing work by contractors and reporting on variations to work orders associated with logistics and transport projects and services.</li><li>Preparing and reviewing submissions and reports concerning the organisation’s logistics and transport activities.</li><li>Collecting and analyzing data associated with logistics and transport projects undertaken, and reporting on project outcomes.</li><li>Reviewing and arranging new office accommodation.</li></ul> <h3>Qualification & experience</h3><ul><li>AQF Diploma, Advanced Diploma or Associate Degree, or higher relevant qualification</li><li>Minimum 1 year of relevant contract administration experience (preferred)</li><li>Experience preparing, reviewing and administering contracts and variations.</li><li>Experience maintaining contract records, documentation and reports.</li><li>Strong communication, organisational and problem-solving skills.</li><li>High attention to detail and strong Microsoft Office skills, particularly Word and Excel.</li></ul>

Annual

Join a growing Australian transport business where you’ll manage contracts, support operations and help ensure compliant, efficient service delivery.

Contract Administrator

Full time

As a Contract Administrator, you will be responsible for administering contracts and commercial documentation associated with Perfect Contracting’s demolition, civil, remediation, and related construction projects.The role supports the effective delivery of projects through contract administration, procurement, management of variations, progress claims, cost tracking, and coordination with Project Managers, site teams, subcontractors, and suppliers. <h3>Benefits</h3>Salary: $75,000 - $85,000 per annum plus superannuation. <h3>Task & responsibilities</h3><ul><li>Prepare, review and administer contracts, subcontracts, purchase orders and scopes of work.</li><li>Maintain contract, procurement and variation registers and ensure records are accurate and current.</li><li>Prepare and manage contractual correspondence, RFQs, approvals and clarifications.</li><li>Prepare, review and administer contract variations, including supporting pricing, negotiations, approvals and contractual documentation.</li><li>Review subcontractor quotations, progress claims, invoices and supporting records against agreed contractual terms and scopes.</li><li>Coordinate procurement documentation and liaise with suppliers and subcontractors regarding commercial and contractual matters.</li><li>Monitor project costs, commitments, purchase orders and approved variations against project budgets.</li><li>Maintain accurate commercial records and contribute to project cost reporting and forecasting.</li><li>Identify contractual, documentation and cost inconsistencies and coordinate appropriate resolution.</li><li>Coordinate contract and commercial documentation with Project Managers, Engineers, site teams and the finance department.</li><li>Monitor outstanding contractual actions, approvals, claims and required project documentation.</li><li>Coordinate commercial project close-out and ensure contractual records are complete and auditable.</li><li>Ensure contract administration activities comply with company procedures and relevant WHS, quality and project requirements.</li></ul> <h3>Qualification & experience</h3><ul><li>Qualifications: Relevant qualification at the level of a Diploma or higher.</li><li>Experience<ul><li>Relevant experience in contract administration, procurement or commercial project support.</li><li>Experience administering contracts, purchase orders, variations, progress claims and subcontractor documentation.</li><li>Experience reviewing commercial documentation, quotations, scopes of work and supporting records.</li><li>Experience within construction, demolition, civil, engineering or a comparable project-based environment.</li></ul></li><li>Skills<ul><li>Strong knowledge of contract administration and procurement processes.</li><li>Ability to interpret contracts, scopes of work and commercial documentation.</li><li>Sound understanding of project costs, variations, progress claims and commercial reporting.</li><li>Strong attention to detail and ability to maintain accurate contractual and commercial records.</li><li>Strong organisational skills and ability to manage multiple projects and deadlines.</li><li>Effective written and verbal communication skills.</li><li>Ability to liaise professionally with Project Managers, site teams, subcontractors, suppliers and finance personnel.</li><li>Competence in Microsoft Office and relevant project management, document control and accounting systems.</li><li>Sound understanding of WHS requirements applicable to construction and project environments.</li></ul></li></ul>

Contract Administrator - Perfect Contracting Pty Ltd

Sony Trading Pty Ltd is seeking an experienced Contract Administrator to join our team in Lidcombe NSW. The successful applicant will be responsible for preparing, reviewing, maintaining and administering contracts, coordinating contract documentation, monitoring contractual obligations and supporting management with contract-related matters.The role requires strong organisational skills, attention to detail and the ability to communicate effectively with management, suppliers, contractors and other stakeholders. <h3>Benefits</h3><ul><li>Competitive salary</li><li>Opportunities for career advancement</li><li>Supportive work environment</li><li>Training and development opportunities</li><li>Work-life balance</li></ul> <h3>Task & responsibilities</h3><ul><li>Prepare, review and maintain contracts and related documentation.</li><li>Assist with developing and negotiating contract terms and variations.</li><li>Monitor contractual obligations, deadlines and renewal dates.</li><li>Maintain accurate contract records, correspondence and documentation.</li><li>Respond to contract-related enquiries and resolve administrative issues.</li><li>Liaise with management, suppliers, contractors and other stakeholders.</li><li>Monitor contractor performance and report variations or issues to management.</li><li>Assist with contract renewals, extensions and terminations.</li><li>Ensure contracts comply with company policies and relevant requirements.</li><li>Prepare reports and documentation relating to contracts and business activities.</li><li>Maintain organised records and ensure important contractual information is accurately recorded.</li><li>Support management with general contract administration and related projects.</li></ul> <h3>Qualification & experience</h3><ul><li>Diploma or higher qualification in Business, Contract Management, Commerce, Administration or a related discipline.</li><li>Minimum 1 year of relevant experience in contract administration, business administration or a similar role.</li><li>Strong attention to detail and ability to maintain accurate documentation.</li><li>Good understanding of contracts and administrative procedures.</li><li>Excellent communication, organisational and time management skills.</li><li>Ability to multi-task and manage competing priorities.</li><li>Punctual, reliable and hard-working.</li><li>Ability to work independently and effectively as part of a team.</li></ul>

Join Sony Trading in Lidcombe as a full-time Contract Administrator with career growth opportunities

<h1>Position Details:</h1>The Contract Administrator prepares, interprets, maintains, reviews and administers contracts on behalf of the company. The role is responsible for coordinating contractual documentation, monitoring obligations and contractor performance, managing variations and commercial issues, and providing accurate reports and advice to management. The position works closely with management, customers, suppliers, contractors and internal personnel to ensure contractual and operational goals are achieved. <h3>Benefits</h3><h1>Benefits of Working at the Company</h1>At Narayan Solutions Pty Ltd, employees are valued and supported through:<ul style="list-style-type:disc;"><li>Competitive remuneration aligned with the responsibilities of the position.</li><li>Stable full-time employment with opportunities for long-term professional growth.</li><li>Exposure to diverse commercial contracts, suppliers, customers and operational projects.</li><li>A supportive and collaborative working environment.</li><li>Opportunities to develop commercial, negotiation and contract management expertise.</li><li>A professional workplace focused on quality, accountability and reliable service delivery.</li></ul> <h3>Task & responsibilities</h3><h1>Duties and Responsibilities:</h1><ul style="list-style-type:disc;"><li>Preparing, reviewing, interpreting and administering customer, supplier, procurement, service and contractor agreements on behalf of the company.</li><li>Developing, reviewing and negotiating variations to contracts, projects and services, including changes to scope, pricing, delivery schedules, payment terms, specifications, extensions and renewals.</li><li>Responding to inquiries and resolving problems concerning contracts, projects and services, including delays, disputed terms, claims, payment discrepancies, non-performance and matters affecting relevant stakeholders.</li><li>Managing all paperwork associated with contracts and services, including agreements, correspondence, approvals, insurances, warranties, variations, work orders, progress claims, renewal notices and close-out documentation.</li><li>Maintaining an accurate contract register and structured electronic filing system to ensure contractual records, key dates, obligations, approvals and supporting evidence remain complete and readily accessible.</li><li>Working with senior management, operational personnel, customers, suppliers, contractors and professional advisers to clarify requirements, coordinate deliverables and ensure contractual goals are met.</li><li>Advising senior management on contractual, commercial and operational matters requiring attention, recommending appropriate action and implementing approved management decisions.</li><li>Overseeing work performed by contractors and service providers, monitoring compliance with agreed scope, quality standards, milestones and timeframes, and reporting variations to work orders or contractual requirements.</li><li>Reviewing contractor and supplier performance, identifying non-compliance or emerging risks, coordinating corrective action and escalating material issues to management.</li><li>Preparing and reviewing contract submissions, commercial correspondence, status reports, management briefings and reports concerning the company’s contractual and operational activities.</li><li>Collecting and analysing contract, cost, supplier and project data, tracking performance against agreed outcomes, and reporting findings and project results to management.</li><li>Reviewing invoices, progress claims, supporting documents and payment schedules to confirm that charges and deliverables are consistent with the relevant contractual terms before recommending approval.</li><li>Supporting tender and procurement activities by preparing scopes and contractual schedules, reviewing quotations and submissions, comparing commercial terms and documenting recommendations.</li><li>Monitoring contractual milestones, expiry dates, review points, licences, securities, insurances and compliance documents, and coordinating timely renewals, extensions or contract close-outs.</li><li>Identifying contractual and commercial risks, maintaining appropriate controls and ensuring contract administration activities comply with company policies, delegated authorities, recordkeeping obligations and applicable legal requirements.</li></ul> <h3>Qualification & experience</h3><h1>Skills and Experience Required</h1><ul><li>AQF Associate Degree, Advanced Diploma or Diploma in contract management, business, commerce, procurement, project management or a related discipline.&nbsp;</li><li>Minimum one year of relevant experience in contract administration, procurement, commercial coordination, supplier management or a closely related role.&nbsp;</li><li>Alternatively, at least three years of relevant experience may substitute for the formal qualification.&nbsp;</li><li>Demonstrated ability to review contractual terms, administer variations, monitor obligations and maintain complete and accurate contract records.&nbsp;</li><li>Strong contract interpretation, negotiation, commercial analysis and problem-solving skills.&nbsp;</li><li>Sound numerical ability and experience reviewing pricing, costs, claims, invoices and payment schedules.&nbsp;</li><li>Strong written and verbal communication skills, with the ability to coordinate effectively with management and external stakeholders.&nbsp;</li><li>High attention to detail, sound judgement, confidentiality and the ability to manage competing priorities and deadlines.&nbsp;</li><li>Competence in Microsoft Office and electronic document, contract or enterprise management systems.&nbsp;</li></ul>

Join Narayan Solutions Pty Ltd as a Contract Administrator and play a key role in managing contracts, suppliers and commercial operations.

The New Black Cleaning is seeking a full-time Contract Administrator to join our team in Cheltenham.The successful candidate will be responsible for reviewing, interpreting, maintaining and administering commercial service contracts and contractor agreements across our cleaning operations and managing contractual variations and compliance throughout the life of each contract.The role will work closely with management, clients, property and facilities representatives, cleaning supervisors, contractors, suppliers and other relevant stakeholders to ensure contractual obligations are clearly understood, risks are appropriately managed and agreed service requirements are implemented across the business.This is a full-time, office-based position located in Cheltenham, Victoria. <h3>Benefits</h3><ul><li>Competitive salary of $80,000–$85,000 + superannuation</li><li>Full-time, permanent employment</li><li>Stable office-based role in Cheltenham</li><li>Opportunity to take ownership of a growing portfolio of commercial service contracts</li><li>Direct involvement in contract analysis, negotiation, variations and commercial decision-making</li><li>Work closely with senior management and operational stakeholders</li><li>Opportunity to develop your career within a growing Melbourne service business</li><li>Supportive and collaborative working environment</li></ul> <h3>Task & responsibilities</h3><ul style="list-style-type:square;"><li>Develop, review and assist in negotiating new and existing commercial cleaning service contracts, contractual terms and variations.</li><li>Review contractual provisions relating to service scope, cleaning frequency, pricing, service levels, performance requirements, access arrangements, additional works, cancellation, renewal and termination.</li><li>Analyse proposed contract terms and variations to identify commercial, operational and contractual risks and provide recommendations to management.</li><li>Prepare, review and maintain documentation associated with client contracts, supplier agreements, contractor arrangements, contract variations, renewals and service amendments.</li><li>Respond to enquiries and assist in resolving contractual matters concerning service scope, variations, contractual obligations, service performance and other issues affecting clients and service delivery.</li><li>Coordinate approved changes to cleaning contracts and ensure variations to scope, frequency, pricing or service requirements are properly documented and communicated to the relevant operational team.</li><li>Maintain accurate contract registers, correspondence, variation records, renewal dates, supporting documentation and other contractual records.</li><li>Monitor performance against contractual obligations and work with management and operational teams to ensure services are delivered in accordance with agreed scopes of work, service specifications, service frequencies and other commitments made under client contracts.</li><li>Liaise with clients, property and facilities representatives, suppliers, contractors and internal staff regarding contractual requirements, amendments and ongoing obligations.</li><li>Interpret and explain contract terms and conditions to relevant stakeholders to support compliance and informed decision-making.</li><li>Establish and maintain effective relationships with clients, contractors and suppliers to identify contractual issues, minimise commercial risk and support the effective delivery of cleaning services.</li><li>Prepare contractual correspondence, notices, variation documentation, renewal documentation and other contract-related communications.</li><li>Advise the Director and senior management on contractual issues requiring attention and provide recommendations regarding variations, renewals, contractual risks and disputes.</li><li>Implement management decisions relating to contracts and ensure approved contractual changes are appropriately documented and communicated.</li></ul> <h3>Qualification & experience</h3>To be successful in this role, you will ideally have:<ul><li>An AQF Diploma or higher qualification in Business, Law, Project Management or a related discipline, or an equivalent overseas qualification.</li><li>At least 12 months of relevant experience in contract administration, contract management or a closely related role.</li><li>Demonstrated experience reviewing and interpreting commercial contracts and service agreements.</li><li>Experience managing contract variations, renewals and contractual documentation.</li><li>Ability to identify contractual and commercial risks and provide practical recommendations.</li><li>Strong written communication and document management skills.</li><li>Strong attention to detail and ability to maintain accurate contractual records.</li><li>Strong stakeholder-management and problem-solving skills.</li><li>Ability to communicate contractual requirements clearly with clients, management, contractors and operational staff.</li><li>Good organisational skills and the ability to manage multiple contracts and deadlines simultaneously.</li></ul>Experience with commercial cleaning, facilities management, property services or another service-based industry will be highly regarded.

Take ownership of commercial contracts and contract analysis in a growing Melbourne service business, with a $80,000–$85,000 salary plus super.

We are seeking a highly organised and detail-oriented Contract Administrator to manage and coordinate contracts, supplier and contractor arrangements, documentation and compliance. The successful candidate will work closely with management and external stakeholders to ensure contractual obligations and administrative processes are completed efficiently. <h3>Benefits</h3><ul><li>Full-time opportunity in Queensland.</li><li>Stable role within an established agricultural business.</li><li>Varied responsibilities and exposure to commercial and agricultural operations.</li><li>Opportunities for professional development and on-the-job learning.</li><li>Collaborative and practical working environment.</li></ul> <h3>Task & responsibilities</h3>Developing, reviewing and negotiating variations to contracts, programs, projects and services, including:<ol><li>Responding to enquiries and resolving issues relating to contracts, programs, projects, services provided and affected persons.</li><li>Managing documentation and administrative records associated with contracts, programs, projects and services.</li><li>Advising senior management on matters requiring attention and implementing management decisions.</li><li>Overseeing contractors’ work and reporting on variations to work orders.</li><li>Preparing and reviewing submissions, correspondence and reports concerning the organisation’s activities.</li><li>Collecting and analysing project-related data and reporting on project outcomes.</li><li>Reviewing and coordinating arrangements for new office accommodation.</li></ol> <h3>Qualification & experience</h3><ul><li>AQF Associate Degree, Advanced Diploma or Diploma &nbsp;in related field</li><li>Minimum 1-3 years of relevant experience (preferred)</li><li>Strong communication, organisational and document-management skills.</li><li>High attention to detail and ability to manage multiple deadlines.</li><li>Good working knowledge of Microsoft Office, particularly Word and Excel.</li><li>Experience with contractors, suppliers or agricultural operations will be an advantage.</li></ul>

Join our agricultural business as a Contract Administrator, managing contracts, suppliers, compliance and documentation to support smooth operations.

<h2>Key Responsibilities</h2><ul><li>Develop, review, and maintain supplier, service, and operational contracts across the business.</li><li>Prepare, manage, and update contract documentation, supplier records, service agreements, and related administrative files.</li><li>Respond to contract-related inquiries and resolve issues with suppliers, contractors, internal staff, and management.</li><li>Liaise with store managers, buyers, suppliers, delivery providers, and external contractors to support smooth business operations.</li><li>Monitor supplier and contractor performance, including delivery standards, product quality, pricing arrangements, and service outcomes.</li><li>Assist management in reviewing supplier proposals, pricing changes, service variations, and operational requirements.</li><li>Maintain accurate records of supplier agreements, contract variations, delivery terms, compliance documents, and administrative correspondence.</li><li>Collect and analyse operational and supplier data, including purchasing activity, stock movement, delivery performance, and cost information.</li><li>Prepare reports, submissions, and internal updates on contract status, supplier performance, and business activities.</li><li>Support senior management by providing administrative assistance, advice, and implementation support for business decisions.</li><li>Assist with coordinating office, store, maintenance, and service requirements as needed.</li><li>Ensure all contract administration processes are completed accurately, efficiently, and in line with company procedures.</li></ul>&nbsp;<h2>Requirements</h2><ul><li>Australian citizens and permanent residents are encouraged to apply.</li><li>AQF Associate Degree, Advanced Diploma, Diploma, or equivalent relevant experience.</li><li>At least 1 to 2 years’ experience in contract administration, office administration, supplier coordination, retail administration, or a similar role.</li><li>Ability to liaise professionally with suppliers, contractors, internal teams, and management.</li><li>Strong attention to detail and the ability to maintain accurate records and contract files.</li><li>Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced business environment.</li><li>Competency in Microsoft Office and general administrative systems.</li><li>Understanding of supplier relationships, purchasing processes, stock coordination, or retail operations is desirable.</li></ul>

An excellent opportunity for an organised Contract Administrator to support supplier relationships, business operations, and quality service delivery.

Position TitleContract AdministratorEmployerVEGI BOX/SHIIVAY PTY LTDLocationPrincess highway, Noble Park North.&nbsp;Salary$ 90,000 + Superannuation&nbsp; &nbsp;ABOUT THE COMPANYVEGI BOX/SHIIVAY PTY LTD is an established wholesale supplier of premium fresh fruit and vegetables. The company sources quality produce directly from trusted local farms and wholesale markets and supplies supermarkets, cafés, restaurants, hotels, aged care facilities, retail stores, and catering businesses. Its product range includes fresh fruits, organic vegetables, leafy greens, herbs, and other fresh produce.The business is committed to delivering high-quality produce through rigorous quality control, reliable delivery services, competitive pricing, and tailored wholesale supply solutions. With a strong focus on consistency, customer service, and operational excellence, the company continues to support the ongoing needs of its commercial customers and business growth.POSITION SUMMARYThe Contract Administrator is responsible for planning, developing, reviewing, negotiating, and administering contracts to ensure contractual obligations are effectively managed and business objectives are achieved in accordance with organisational requirements. The role supports the efficient operation of the business by applying specialised contract administration knowledge, commercial expertise, and industry experience while ensuring compliance with company procedures, legislative requirements, and industry standards <h3>Benefits</h3>Opportunity to work within an established and growing organisation.• Supportive and collaborative workplace environment.• Ongoing training and professional development opportunities.• Exposure to diverse projects, clients, systems, or operational activities.• Stable full-time employment with opportunities for career development. <h3>Task & responsibilities</h3><ul><li>Developing, reviewing, negotiating, and administering commercial contracts to ensure they accurately reflect the company's operational and business requirements.</li><li>Monitoring contract performance to ensure all parties fulfil their contractual obligations, comply with agreed terms and conditions, and meet required service standards.</li><li>Providing advice to management on contractual rights, obligations, potential risks, and compliance requirements associated with existing and proposed agreements.</li><li>Assessing requests for contract amendments, variations, extensions, and renewals, and preparing the necessary contractual documentation.</li><li>Liaising with contractors, suppliers, service providers, legal representatives, and internal stakeholders to facilitate contract implementation and resolve contractual issues.</li><li>Interpreting contract terms and conditions to ensure compliance with relevant legislation, company policies, and contractual obligations.</li><li>Maintaining comprehensive contract records, correspondence, variations, and supporting documentation to ensure accurate contract administration and audit readiness.</li><li>Monitoring contract milestones, key deliverables, expiry dates, and performance indicators to support effective contract management.</li><li>Assisting in the preparation and evaluation of tender documentation, contractual schedules, and commercial agreements in accordance with organisational requirements.</li><li>Preparing reports and recommendations relating to contract performance, compliance, commercial risks, and contractual outcomes to support management decision-making.</li></ul> <h3>Qualification & experience</h3>Diploma or higher qualification in Business, Commerce, Management, Law, Contract Management, or a related field.• Minimum 1 year of experience in contract administration, commercial administration, procurement support, or a related administrative role preferred.• Knowledge of contract administration processes, commercial documentation, compliance requirements, and record management practices.• Ability to review and interpret contractual terms, commercial agreements, and supporting documentation with a high level of accuracy.• Strong analytical, organisational, and problem-solving skills.• Good communication and stakeholder management abilities.• Understanding of relevant legislative requirements, company policies, and commercial contract administration practices.&nbsp;&nbsp;

Manages contracts, coordinates project documentation, monitors compliance, and supports timely delivery of contractual obligations.

CONTRACT ADMINISTRATOR

Contracts Administration


                        
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Administration and office support

8 available jobs

Contract Administrator

Contract Administrator - Perfect Contracting Pty Ltd

Contract Administrator

Contract Administrator

Contract Administrator

Contract Administrator

Contract Administrator

CONTRACT ADMINISTRATOR